The NewVision SearchNG (.NET) Public Search Module allows for search
and retrieval of all documents within the Official Records system and utilizes
the same application for both local and remote access. Whether the application is used on a
public workstation in the clerk’s office or is accessed remotely over the
internet, the same display and print capabilities are available with the same
look and feel. Search criteria are
entered by the user and a list of results are returned in a summary format. When a resulting record is selected,
the document details and images are displayed.
Two search screens are
available in the NewVision SearchNG Public Search module, the Standard Search
and Advanced Search screens. Both
search, retrieve and display the same data, but present the search entry screen
differently to the user.
The standard search uses a
tab-based format allowing data to be entered on each search entry tab and
displays information in individual search result tabs. The Standard Search screen is
recommended for the general public (i.e. casual user) due to its simple, easy to
The search result return set is
based on a tabbing system, much like internet browsers. Each search result set can be
displayed in a separate tab, allowing multiple searches to be conducted and
stored in its own tab. Search result
sets can be easily clicked on to show each search result session.
The Advanced Search screen
displays all of the available search criteria on one screen and presents the
results in a detached window. Each
of the Search criteria fields can be used to refine the return set. The Advanced Search is recommended
for advanced users (i.e. title searchers).
The name search is extremely flexible, allowing for multiple names to
be searched. The search can return
all the documents that contain ALL of the names or ANY of the names. All of the search criteria, such as
name, legal, date, and/or document type, can be used in combination in a single
search to maximize the results.
Party Name Search:
Party Name search criteria are used to search for a specific name. An automatic wild card is included in
the search; this ensures that all names that begin with the data entered will be
Using the More Names button allows
entry of an unlimited number of names to be included in the search. This can be used for common
misspellings, abbreviations or searching two first names with a very common last
name, in a single search.
Two-party search – (Illustrated above). The two-party search enables the user to
search for documents using an "and"
clause with two names. Using the
Party Name and Second Party Name search fields in combination will return only
documents with BOTH names. This may
be used in order to narrow the results when looking for a document with two very
The search results are retuned
in a grid style screen. Each line
represents a party name on a document.
Right mouse clicking on the search results screen will display a list of
commands available to the user.
Highlighting a record and pressing F2
displays detail of the document on the right of the screen.
Pressing F5 displays the image for
the highlighted record.
Document Type and
A document group is defined in the
document-type table via the Administration module. The defined groups will consist of
multiple document types. A document
group(s) is chosen from a list and can include one or more document types. When a document group is specified
for the search, all of the documents which are recorded with the specified
document types in the group will be returned.
The Date Range Search allows a user
to specify a specific date or date range.
This search is mainly in combination with name and/or document type. Quick links are provided to auto-fill
common dates, such as the past 7 days or the entire year.
Book and Page
The Book and Page search provides the user
with a quick return set if the actual book and page of a specific document is
known. Additionally, an entire book
can be returned by entering the book number only.
Using the ‘Include Linked Documents’ feature will return the searched
document and all documents related to the search document. For example, is a Mortgage is
searched, all related documents, such as an assignment or Satisfaction will also
Clerks File Number
Clerks File Number search works much the same way as the book and page search
described above. The user will enter
a file number or range of file numbers and the system will return all documents
that match the search criteria. In
addition, the linked document feature can be used on a single file number to
return the searched document and all of the related documents.
The consideration search searches the
amount of amount of consideration entered at the time of recording. For example, a $200,000 Mortgage will
have a consideration of 200,000 and a $300,000 Deed will have a consideration of
300,000. The consideration search is
used mostly in combination with document type and date. The commas are not
necessary and are ignored by the search.
Legal Search is used to search the Property Information in the database. Searches can be based on Town, Lot and Block.
Allows the user to search for
documents using the Map Number.
The search results and columns of the search results screen (aka the
hit list) will dynamically change based on the type of the search. For example, if the user searches on
the party name, the search results will return the matched party names and
sorted by party name.
columns returned can be ordered by clicking on the heading of each column. A sort box can be displayed that will
allow multiple columns to be included in the sort. The default sort will be based on the
search criteria. For example, if
party name was used as the search criteria then the party name will be used as
the default sort. After the search
results are returned, the sort can be changed by clicking on any of the columns
or the above mentioned sort box that allows sorting to be performed on multiple
criteria used for previous searches are saved in a history list and can be
reloaded for a new search simply by clicking from the list.
The document detail section can be
displayed for the highlighted document.
The document detail is displayed on the right side of the search results. This will eliminate the need to
display a separate detail screen and then go back to the results screen. The search results will be displayed
continually. As the user scrolls up
and down the result list, the detail section is updated for the selected
From the detail window, the link detail can be selected to retrieve
the linked document. The linked document
image and detail will be displayed in new windows allowing the current document
and search results to remain available.
returned hit list, a new search can be initiated on certain field values simply
by right-clicking on the value and choosing New Search On …. The results can be
retuned in the current tab or open an additional tab.
Image Viewing (F5):
document images are viewed in a floating window which will allow the image to be
moved to a second monitor if desired. The
image viewer can be sized to the users’ requirements. The image viewer has the capability
to zoom, flip, rotate and move to any desired page number. A separate magnifier window can be
opened to zoom in on any rectangular area of an image. This window can be
rotated and printed independent of the main image window. Optionally, images can be displayed
with a thumbnail view. When thumbnails are selected, all of the thumbnails for
the document display in a scrollable area to the left of the image. Selecting a thumbnail brings up that
image page in the display window.
Printing Images (F3):
Remote users are able to print the image or complete document to a local
printer. In-house users can mark a
document (F12) from the return set in the search application, adding
the document to a receipt and printing the documents as a batch, either with or
without a print server. Typically
the receipt or cart will be checked out after each session, but customers have a
choice to allow users to roll-up a receipt over the course of a day. Once the user is ready to print the
documents he/she has multiple payment and print options:
- Pay At Counter
- Pay with Escrow